Extra Innings Overnight FAQ
What is the minimum number of people needed for an Overnight Program?
A minimum of 25 participants is required for an overnight to take place.
What is the maximum number of participants?
Our maximum capacity for the Extra Innings Overnight Program is 50, including adult chaperones.
Is there a minimum age for youth participants?
Yes, we require that all participants be at least 7 years old.
Are adults required to spend the night?
Yes, we require adult supervision for all group sizes. We require a 3:1 child to adult ratio for large groups. Adult chaperones are expected to remain on-site throughout the program and to participate in all activities.
What is the cost of the program?
$50.00 per person for members and groups over 10.
What is the registration process?
Registrations are only accepted by phone. Please call the Education Department at (607) 547-0347 to check the availability of the dates you prefer and to register for the program. Dates sell out quickly, so please have a second and third option prepared in case your first choice is sold out.
For youth group bookings: After registering, a booking packet will be emailed or sent to you with information relating to the overnight. Full payment for the overnight experience is due 30 days prior to the program. In the event of a cancellation within 30 days of the program, your money will be refunded, minus a 10% deposit fee to cover our costs. If you fail to meet payment deadlines we reserve the right to offer your spots to another group. Our youth group dates are popular, and we maintain a waiting list.
For members: A payment will need to be made upon booking to save your reservation. After registering, a booking packet will be sent to you with information relating to the overnight. Your parental consent forms for each child are due one month prior to the overnight. Refunds can only be given up until a month before the overnight.
Can I pick any date or are there specific dates?
Extra Innings Overnights occur on specific dates throughout the year. Dates are listed above.
What time should I arrive and when is the program over?
Check-in for the program begins at 6:30 pm for our overnights with the program itself starting at 7 pm. Activities run until a little after 11 pm. All participants and their belongings must be removed from the Museum by 8:30 am, but participants are welcome to return to the museum and receive free admission when it opens at 9 am. The museum closes promptly at 5 pm everyday, and we will not be allowed to let anyone into the museum for overnights until 6:30 pm at the earliest.
What if I arrive late?
While we strongly encourage you to make every effort to arrive on time, we understand that some times unforeseen circumstances can arise. If you cannot make it to the museum on time, please call our education department at (607)237-7432 to notify us as soon as you can. You will also need to notify us upon arrival, as the entrances to the museum will be locked when the program begins at 7 pm. No one will be admitted to the museum after 9 pm.
Can we arrive early?
Doors to the museum will be closed from 5 p.m. until check-in begins. If you choose to arrive early please note that admission to the museum on the day of your overnight is not included with this package. While you are welcome to purchase separate admission to explore the museum before your overnight experience, we believe that waiting to view the museum during your overnight program will provide you with the best experience. Should you wish to have more time to take in the museum, your package does include admission to the museum on the following day.
What should we bring?
All participants should bring:
- Sleeping bag and pillow (air mattresses are encouraged; we have outlets for pumps, but we do not supply pumps) No tents are allowed inside the museum.
- Appropriate sleepwear (it can sometimes get cold at night in our large museum halls so bring layers)
- Toothbrush, toothpaste, and other toiletries; there are no shower facilities available.
- Flashlight (optional)
- Adults may bring cameras with flash capacity and/or video cameras.
What should we NOT bring?
- Any outside food
- Electronics (mp3 players, video games, etc.)
Where can we park?
Staff will direct you to our overnight parking options after you have unloaded your belongings at the main entrance and checked-in.
Where can we unload our stuff?
Upon arrival for check in, you may park in front of the main entrance to the museum on Main Street. At check-in our staff will direct you to overnight parking options after you have unloaded your belongings.
Will dinner be provided?
No – the Museum provides an evening snack and a light breakfast in the morning. PLEASE eat dinner before arriving for check-in.
Can we bring food?
No. We ask that you eat dinner before your arrival. To protect the artifacts, outside food is not permitted into the museum. An evening snack and a morning breakfast will be provided.
What if someone has food allergies?
If your child has allergies, please alert us when registering and you can pack a special snack for them. We do not allow extra snacks or treats in other cases.
Can I have food delivered to the Museum?
No – outside food is not allowed. Please make arrangements to eat before arriving.
SLEEP ARRANGEMENT QUESTIONS
Where will we be sleeping?
Participants will have a choice of sleeping in either the Hall of Fame Gallery, or in The Game exhibit (better known as The Baseball Timeline) on the second floor. For safety reasons, some lights will remain on throughout the night.
When can I set up my stuff?
After check-in guests are invited to set down their sleeping bags and other overnight items in their intending overnight location. This is a way to “stake a claim” to your sleeping spot. However, please do not spread out your gear so that other guests can walk around to see the exhibits. Outlets are available throughout the museum to inflate your air mattresses.
Will I be warm or cold while I’m sleeping?
Both. We do our best to keep temperatures moderate and comfortable during an overnight, but this is a big building and temperatures can vary. To be comfortable, we suggest bringing layers of clothes – as in a t-shirt and a sweatshirt.
When do I have to pack up my gear?
All participants need to exit the museum with all of their gear (sleeping bags, etc.) by 8:30 am. This allows our facilities staff to clean up the sleeping areas before the museum opens in the morning. The museum will reopen at 9 am.
How much of the museum will we be allowed to explore?
All public areas will remain open except for the Museum Shop until 9:15 pm. At that time museum exhibit spaces close and all participants will enjoy an evening film.
Will the Museum Shop be open?
The Museum Shop will remain closed for the evening but you are welcome to return to the museum the following morning at 9 a.m. to visit the shop. All overnighters receive a 10% discount, as well as free return admission on the following day.
What about snow storms/severe weather?
A decision will be made by noon on the day of the event. If the event is cancelled, we will make every effort to reschedule.